UPCOMING SCHEDULED MEETINGS
Governance Committee Meeting; Thursday, March 16th at 8:00 AM

AGENDA

GOVERNANCE COMMITTEE MEETING

Roses in Concrete Community School

4551 Steele Street, Oakland, California 94619

March 16, 2017
8:00 AM

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND CITIZENS

The Roses in Concrete Community School (“School”) welcomes your participation at the School’s Subcommittee meetings.  The purpose of a public meeting of the Board of Trustees (“Board”) is to conduct the affairs of the School in public.  Your participation assures us of continuing community interest in our School.  To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:

1. Agendas are available to all audience members at the door to the meeting.

2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Oral Communications.”  “Oral Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.

3. You may also complete a “Request to Speak” form to address the Board on Agenda items.  With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.

4. When addressing the Board, speakers are requested to state their name and address from the podium and adhere to the time limits set forth.

5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 4551 Steele Street, Oakland, California.


 I. PREMININARY

A. CALL TO ORDER

Meeting was called to order by Committee Chair at _______.

B. ROLL CALL

                                                                                            Present         Absent  

Jeff Duncan-Andrade                                                       ______            ______

Tonia Hsieh                                                                       ______            ______

Lauren Brady                                                                     ______            ______

Pamala Noli                                                                       ______            ______

II. PUBLIC COMMUNICATIONS

A. ORAL COMMUNICATIONS: Non-agenda items: no individual presentation shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes. Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation.

III. DISCUSSION ITEMS

A. Confirm Officers for 2017-18 School Year:  Chair, Treasurer, Secretary and Committee Chairs (Jeff)

B. Board Elections (Tonia)

a. Results of initial conversations

b. Information given to nominees

c. Draft ballot for April 12th Board meeting

C. Onboarding process: recommendations for April 12th Board meeting

D. Board Assessment (Pam), including survey results

E. Head Compensation Survey & Process (Jeff/Pam)

F. Preparing for April 12th Board meeting agenda & pre-read packet:

a. HEAD (Vidrale)

– Draft revised LCAP

– Leadership team meeting summary

– Compare fall & 3/16 assessment results

– Reports submitted to OUSD (attendance, exit reports)

b. FACILITIES (Brian F & Yusef)

– Summer contract

– Prop 51 demolition funding?

c. FINANCE (Mike)

– Draft of Second Interim Budget

– Preliminary draft of “Multi-year Budget projection” for submittal to OUSD by 6/16/17

d. GOVERNANCE

– Board Election/ballot

– Board Assessment results

IV. ADJOURNMENT

The meeting was adjourned at _______.


This legislative body conducts business under the meeting requirements of the Ralph M. Brown Act.

MEETING AGENDA & RELATED MATERIALS

Agendas for regular board meetings as defined by the Brown Act will be posted at the meeting site and the legislative body’s website, if applicable, 72 hours prior to the start of the meeting. Agendas for special meetings as defined by the Brown Act will be posted at the meeting site and the legislative body’s website, if applicable, 24 hours prior to the start of the meeting. Materials relating to an agenda topic that is a matter of public record in open session, will be made available for public inspection 72 hours prior to the start of the meeting, or, alternatively, when the materials are distributed to at least a majority of board members.

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE

Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting may request assistance by contacting Roses in Concrete at 4551 Steele Street Oakland, CA; telephone: (510)-698-3794.

FOR MORE INFORMATION

For more information concerning this agenda or for materials relating to this meeting, please contact Roses in Concrete at 4551 Steele Street Oakland, CA; telephone: (510)-698-3794.


AGENDA

BOARD OF TRUSTEES MEETING

Roses in Concrete Community School

13699 Skyline Blvd., Oakland, California 94619

February 8, 2017
5:00 PM

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND CITIZENS

The Roses in Concrete Community School (“School”) welcomes your participation at the School’s Board meetings.  The purpose of a public meeting of the Board of Trustees (“Board”) is to conduct the affairs of the School in public.  Your participation assures us of continuing community interest in our School.  To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:

1. Agendas are available to all audience members at the door to the meeting.

2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Oral Communications.”  “Oral Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.

3. You may also complete a “Request to Speak” form to address the Board on Agenda items.  With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.

4. When addressing the Board, speakers are requested to state their name and address from the podium and adhere to the time limits set forth.

5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 4551 Steele Street, Oakland, California.


 I. PREMININARY

A. CALL TO ORDER

Meeting was called to order by Committee Chair at _______.

B. ROLL CALL

 Present         Absent  

Jeff Duncan-Andrade                                                       ______            ______

Tonia Hsieh                                                                       ______            ______

Lauren Brady                                                                     ______            ______

Pamala Noli                                                                       ______            ______

Michael Hsieh                                                                   ______            ______

Bryan Brown                                                                     ______            ______

Brian Driscoll                                                                    ______            ______

Brian Feagans                                                                   ______            ______

Yusef Freeman                                                                  ______            ______

Darrick Smith                                                                    ______            ______

Allyson Tintiangco-Cubales                                            ______            ______

II. PUBLIC COMMUNICATIONS

A. ORAL COMMUNICATIONS: Non-agenda items: no individual presentation shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes. Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation.

III. CONSENT CALENDAR (5)

A. Approval of Minutes: December 14, 2016 Board Meeting

B. Approval of Check Registers from November and December, 2016

IV. DISCUSSION ITEMS

A. Board Chair (20)

a. RiC Mission – What we do (our 3 special characteristics as a school) and how we measure it

b. Update on media coverage (NPR, Vice, Hechinger Report release)

c. Castlemont school closing as reality check for Roses and our work as a Board

B. Head of School (20) 

a. Q&A:  LCAP outreach plan & timeline

b. Enrollment plan for 2nd semester and beyond

C. Audit Committee (5)

a. Auditor Selection and next steps

D. Development Advisory Group (15)

a. Fundraising update

b. RiC-T3 Fiscal Sponsorship Agreement

E. Facilities Advisory Group (10)

a. Summary of 2017 facilities needs to accommodate 2017-18 growth

b. Summary of 3-year occupancy plan in existing space

c. Summary of meeting with Turner Impact on possible development partnership.

F. Finance Committee (15)

a. December 2016 financials review (JW)

b. Update on EdTec contract negotiation (MTH)

c. Castlemont closing takeaway (MTH)

d. 2017-18 budget planning process and timing (JW)

G. Governance Committee (15)

a. Board Election update and voting status (TCH)

b. Board Assessment – survey monkey tool (PN)

H. Head Support & Evaluation Advisory Group (10)

a. Head of School progress update – HoS finance additions to the Growth Plan

V. ACTION ITEMS

A. Vote to approve Auditor recommended by the Audit Committee and complete the OUSD independent Auditor Selection form by March 15, 2017 deadline

B. Vote on RiC-T3 Fiscal Sponsorship Agreement

C. Vote on rent credit to ISEEED for occupancy of Portable 15

D. Vote to approve adding RiC CFO, John Westerlund, as signatory to BofA bank account

E. Vote to authorize the Governance Committee to proceed with contacting shortlisted candidates

VI. ADJOURNMENT

The meeting was adjourned at _______.


This legislative body conducts business under the meeting requirements of the Ralph M. Brown Act.

MEETING AGENDA & RELATED MATERIALS

Agendas for regular board meetings as defined by the Brown Act will be posted at the meeting site and the legislative body’s website, if applicable, 72 hours prior to the start of the meeting. Agendas for special meetings as defined by the Brown Act will be posted at the meeting site and the legislative body’s website, if applicable, 24 hours prior to the start of the meeting. Materials relating to an agenda topic that is a matter of public record in open session, will be made available for public inspection 72 hours prior to the start of the meeting, or, alternatively, when the materials are distributed to at least a majority of board members.

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE

Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting may request assistance by contacting Roses in Concrete at 4551 Steele Street Oakland, CA; telephone: (510)-698-3794.

FOR MORE INFORMATION

For more information concerning this agenda or for materials relating to this meeting, please contact Roses in Concrete at 4551 Steele Street Oakland, CA; telephone: (510)-698-3794.